Terms and Conditions
Reading this form and submitting is a legal contract between Ruave Graphics and the client. The information entered by the client is a legally binding signature of everything contained in this agreement.
Payment
All payments will be made via PayPal only. The client acknowledges that PayPal charges fees for invoices and agrees to cover the cost. For custom work, the client agrees to pay a $50 non-refundable booking fee that will be taken from the total sum of the project. The remaining sum will be paid on the following schedule:
- 50% deposit before custom work begins
- 50% after the client approves the final cover design
For premade work, the client agrees to pay the total sum upfront.
If client desires a different payment schedule, contact Ruave Graphics to discuss it. The Client will be given the artwork in their preferred publishing-ready format (PNG, JPEG, PDF, etc) along with any add-ons they request once payment is complete. Ruave Graphics does not include their source files with any service. If you require this, contact Ruave Graphics directly. Once Ruave Graphics receives full payment, the client will have rights to the exclusive final cover design. If the client does not meet these terms Client forfeits all rights to the contained work and Ruave Graphics may reuse any of the work as wanted.
Cancellations & Refunds
Refunds will depend on the amount of work that has already been completed. If the client cancels before the start of the work project a refund will be given (minus PayPal fees). If the client cancels after the start of the work project, the deposit will be kept. If the client cancels after approving the final cover design and the work is completed, the remaining sum is still owed. There are no returns and no refunds on premade covers. Once a project is canceled the client has no rights to any previews/mockups that may have been shown during the work process and agrees to erase them. If the client provided additional funds for additional stock images it will be refunded only if the images were not yet purchased. Otherwise, it will be kept.
Revisions
Upon agreement of the first draft, the client can ask for up to three revisions. These revisions include a change to the text placement, font style, or color. Other major revisions that alter the overall look of the design will cost an additional fee of 25 USD. These changes include change of object, model, background changes, etc. Resizing can be done at any time for free. The client understands that the only acceptable alterations they may make to the final cover design are for sizing purposes. Only Ruave Graphics may alter the final artwork otherwise.
Attribution
Client agrees to add the following credits in the book with full writing, "Cover Design by Ruave Graphics – ruavegraphics.com".
Licensing
All rights and permissions are obtained and held by Ruave Graphics regarding trademarks, licenses, and distribution of the materials. The client agrees to indemnify, hold harmless, and defend Ruave Graphics from any and all copyright and permission infringement action resulting from materials the client provides. Exclusive license rights to the works are granted after full payment is processed and received by Ruave Graphics.
Ruave Graphics retains the right to use the client's final book cover artwork, name, and book title or any other artwork in Ruave Graphics' portfolio and to market and promote our services. Ruave Graphics retains copyright and ownership of all design and draft materials.
Image Usage
Stock images used in your design are licensed from the third-party providers, Depositphotos.com and Elements.Envato.com. The cover design cost includes the standard license for these images. This covers up to 500,000 copies in digital or print; anything above this will require an additional fee. Ruave Graphics will list the stocks used in a credit document, that will be sent with your final files. Once the product has been paid for, the client will gain exclusive use of the cover design. The standard license only allows for the sale of the book cover design; the images used in the design cannot be distributed in other ways. If Ruave Graphics is not notified of the need for an extended or enhanced license after the product is delivered. it is the client's responsibility to obtain the appropriate license needed. If you need this after the product is delivered, you can contact Ruave Graphics regarding it. For more information please visit https://depositphotos.com/license.html and https://elements.envato.com/license-terms regarding their licensing terms. Ruave Graphics takes no responsibility if you do not follow their conditions and are not liable for damages.
The client must have the rights or ownership of any images given to Ruave Graphics for use in the book cover design. The client must take full responsibility for any actions or claims against images they provide. Ruave Graphics will not be held responsible. If the client requests images from other stock sites/boutiques besides, Depositphotos.com and Elements.Envato.com, it will be an additional cost.
The client must have the rights or ownership of any images given to Ruave Graphics for use in the book cover design. The client must take full responsibility for any actions or claims against images they provide. Ruave Graphics will not be held responsible. If the client requests images from other stock sites/boutiques besides, Depositphotos.com and Elements.Envato.com, it will be an additional cost.
Confidentiality
All information shared by the client is considered confidential. This information will not be given out to any third party. Ruave Graphics will only share the final design once the client has revealed it, or Ruave Graphics obtains written permission to do so. The client understands that previews and drafts are not to be shared on any website or social media without Ruave Graphics' approval. The client acknowledges that It is against DepositPhotos's Terms of Service to post watermarked images on websites.
Client agrees to keep sensitive information regarding Ruave Graphics confidential including but not limited to, legal names, addresses, telephone numbers, account numbers, financial and transaction information.
Proofing
The client is responsible for proofing the book cover design. Ruave Graphics recommends asking for a proof copy of your cover design from the printer before finalizing your book for sale. Ruave Graphics will not be held financially or legally responsible for any problems, costs, or fees that may occur as a result. The client must provide Ruave Graphics with the correct final sizing of their cover, such as the trim size and exact page count; though a template is preferred. Ruave Graphics will not be held financially or legally responsible if incorrect information is provided.
Liability
Ruave Graphics will not be held liable for any incidental damages including but not limited to the loss of profits, loss of business or reputation, loss of data, or any other theory of liability. Ruave Graphics is not responsible for any claim, loss, or injury based on errors appearing on clients’ written documents, including without limitation as a result of any breach of the terms and conditions of this agreement.
Ruave Graphics does not use AI-generated images in their artwork. Stock photos are carefully vetted before being used to avoid this. Though careful steps are taken to ensure none are used, AI images are rampant and often not labeled correctly. As a result, human error may occur. In the rare event that a photo with AI is mistakenly used, Ruave Graphics will correct the mistake and immediately remove and replace the image for free. Ruave Graphics will not be held liable for any loss or damages that occur as a result of AI-generated usage.
Ruave Graphics will not be held liable if an artwork is regarded as similar based on simple things such as themes, colors, or trends. Ruave Graphics will not be held liable for any issues that occur as a result of using the book cover design.
Complete Agreement
The agreement constitutes the entire agreement of the parties regarding the matters contemplated herein. No covenant, representations, or conditions, which are not expressed in the agreement shall affect the agreement. There shall be no modification of any terms of this agreement unless such modification has been agreed to in writing and signed by both parties.
Severability
In the event any provision or part of this agreement is found to be invalid or unenforceable, only that particular provision or part so found, and not the entire agreement, will be inoperative.
Changes to Terms and Conditions
Ruave Graphics reserves the right to revise these Terms and Conditions at any time and without prior notice. The most recent Terms and Conditions will override the previous. This right shall not affect the existing Terms and Conditions accepted by the Buyer upon making a purchase.
Acceptance of Terms and Conditions
The client is required to accept Ruave Graphics' Terms and Conditions before making a purchase. The client's purchase or deposit certifies their understanding, acknowledgment, and agreement of the Terms.
Last updated June 2024